Notice of Privacy Practices
Kids Behavioral Therapy
Our Commitment to Your Privacy
Kids Behavioral Therapy (“KBT”) is required by law to maintain the privacy of your child’s protected health information (“PHI”), to provide you with this Notice of Privacy Practices, and to follow the terms of this notice currently in effect. We take this responsibility seriously and are committed to protecting your family’s information.
How We May Use and Disclose Your Child’s Health Information
Treatment We may use and disclose your child’s PHI to provide, coordinate, or manage their ABA therapy services. For example, we may share information with other treating providers such as speech therapists, occupational therapists, or physicians involved in your child’s care.
Payment We may use and disclose your child’s PHI to bill and collect payment for services. This includes sharing information with your child’s health insurance plan (such as Sunshine Health, Simply Healthcare, or other Medicaid/private payers) to obtain authorization and reimbursement for services rendered.
Healthcare Operations We may use and disclose your child’s PHI to support our internal operations, including quality improvement, staff training and supervision, compliance audits, and business management activities.
As Required by Law We will disclose your child’s PHI when required by federal, state, or local law, including mandatory reporting obligations (e.g., suspected child abuse or neglect).
Other Permitted Disclosures We may also use or disclose PHI for public health activities, health oversight activities, judicial or administrative proceedings, law enforcement purposes, and other purposes permitted or required by HIPAA.
Your Rights Regarding Your Child’s Health Information
Right to Access Records You have the right to inspect and receive a copy of your child’s medical and billing records. Requests must be submitted in writing. We may charge a reasonable fee for copies. We will respond within 30 days.
Right to Request Amendments You have the right to request corrections to your child’s health information if you believe it is inaccurate or incomplete. We may deny the request if the information was not created by us or is otherwise accurate and complete.
Right to an Accounting of Disclosures You have the right to request a list of disclosures of your child’s PHI made by KBT for purposes other than treatment, payment, or healthcare operations, for up to six years prior to your request.
Right to Request Restrictions You have the right to request that we limit how we use or share your child’s PHI. We are not required to agree to all requests, but we will accommodate reasonable requests when possible.
Right to Confidential Communications You have the right to request that we communicate with you in a specific way or at a specific location (e.g., only by email, or only at a certain phone number).
Right to a Paper Copy of This Notice You have the right to receive a paper copy of this notice at any time, even if you have agreed to receive it electronically.
Right to Revoke Authorization If you have provided written authorization for a specific use or disclosure of your child’s PHI, you have the right to revoke that authorization in writing at any time. Revocation will not affect actions already taken in reliance on the original authorization.
Uses and Disclosures That Require Your Written Authorization
The following uses and disclosures of your child’s PHI will only be made with your written authorization:
- Most uses and disclosures of psychotherapy notes
- Use or disclosure of PHI for marketing purposes
- Sale of PHI
- Any other use or disclosure not described in this notice
Our Duties
- We are required by law to maintain the privacy of your child’s PHI
- We are required to provide you with this notice of our privacy practices
- We must follow the terms of this notice
- We reserve the right to change our privacy practices and the terms of this notice. Changes will apply to all PHI we maintain. The updated notice will be posted on our website and available upon request.
Language Assistance
Kids Behavioral Therapy provides free language assistance services to individuals who need them. If you or your family require interpretation or translation services, please contact our office at (786) 592-6680. This notice is available in other languages and formats upon request.
Aviso disponible en español. Llame al (786) 592-6680 para solicitar asistencia.
How to File a Complaint
If you believe your privacy rights have been violated, you may file a complaint with KBT or with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.
File a complaint with KBT: Email: [email protected] Phone: (786) 592-6680
Contact Us
For questions about this notice or to exercise any of your rights:
Kids Behavioral Therapy Email: [email protected]